Campus Events and Approval Policy

Relevant Excerpt

An Event is any gathering, other than academic classes scheduled as part of the curriculum, that is held in a College building or outdoor space on the College campus. Events include student and other group activities that are beyond a general member meeting, including, but not limited to, lectures, panels, demonstrations, performances, protests, festivals, vigils, open houses, and tabling. 

Events with Resources (inclusive of any and all of the below requirements):

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• Anticipated activity that the College, in its discretion, determines may require the presence of CARES Community Safety to ensure the continued safety of the campus community (including, but not limited to: public demonstrations, events with amplified sound, events that include coordination with external vendors/deliveries, any event or activity in which access includes those from the general public and/or Columbia community, and/or events in which additional safety measures must be taken to ensure the safety of the Barnard community at large).
• Any student group or organization activity beyond a general member meeting

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Barnard College permits Events (as defined above) to take place in indoor and outdoor spaces at the College if those Events align with the College’s mission to provide the highest-quality liberal arts education to students. 

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Only specific constituencies may reserve space and request related services for Events, whether they be Events solely sponsored by Barnard or Events co-sponsored with an external entity.  All Events must align with the Barnard College mission. Events will not be approved until the eligible requester completes requisite training as detailed below.

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All members of the Barnard community who wish to hold Events on campus must make event requests online, as per instructions from Events Management via the EMS website, providing all event details including expected attendance and set-up needs.

For planning purposes, faculty and staff Event organizers must submit requests for Events with Resources a minimum of 14 calendar days prior to the proposed Event date, and they must submit requests for Events without Resources a minimum of 3 calendar days prior to the proposed Event date.

For planning purposes, approved and eligible student groups must submit requests for Events with Resources a minimum of 28 calendar days prior to the proposed Event date, and they must submit requests for Events without Resources a minimum of 3 calendar days prior to the proposed Event date.