Policy FA-PO-1209: Use of University Facilities Policy

Relevant Excerpt

1. Security will be required at specific events as determined by the Radford University Police Department (RUPD) in consultation with the University Scheduling Office using the criteria provided below in Section 5.F.3.

2. For events that require security, the RUPD must be used for providing security. The RUPD will specify, on an event basis, the number of security personnel and type of security measures necessary, including additional private security and/or metal detection, to ensure the safety of all participants at the event. In determining the number of security personnel based on anticipated attendance, generally, one officer is required for every 100 people anticipated to attend an event, and one officer is required for every 50 people anticipated to attend concerts. All determinations shall be made using the content and viewpoint neutral criteria provided below in Section 5.F.3.

3. The University Scheduling Office will notify the sponsor of any security requirements in planning for the event. The sponsor is responsible for all fees associated with the cost of providing security whether by the RUPD and/or private security. In determining whether such cost shall be imposed, the University shall objectively consider, in consultation with the sponsor:

• The number of anticipated participants
• Maximum occupancy requirements
• Whether the event is open to the entire university community or restricted to guest of the sponsor
• The facility or outdoor space to be used for the event
• The time of day during which the event will occur
• Whether the proposed event involves activity that poses an inherent risk of personal injury or property damage
• Whether alcoholic beverages will be served

In determining whether security costs shall be imposed, and the amount of any such costs, the University may not consider the content or viewpoint of the speech expressed or intended to be expressed by the sponsor, speakers, guests, or attendees. Upon the University’s determination related to security costs, any request for an exception, or question regarding application of the procedures in Section 5.F. Security and Safety, may be submitted to the RUPD Chief of Police, or designee, for final determination.