Facility Use and Event Policy: Event Safety Protocol

Relevant Excerpt

All events and activities on campus must have a valid space reservation or else they will be considered unauthorized use of space. Event Operations will maintain the right to deny any request for reasons such as restricted dates, conflicts with other events, lack of resources, campus over-programming, insufficient parking, safety concerns, and space maintenance, among other reasons. 

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The University reserves the right to institute its Event Safety Protocol when concerns about personal safety, disruption, and/or commitment to preserving the rights of academic freedom or freedom of expression require administrative support. In these instances, factors relating to the time, place and manner of an event may be determined by the University Administration which may include representatives from the Office of Event Operations, Vice President and Dean of Students, Office of Enterprise Risk and Safety, Department of Public Safety, and the Office of Strategic Marketing and Communication, and when appropriate, additional Members of Senior Staff or their designees. The group weighs considerations regarding safety of members of the community, invited guests and visitors to campus. In the event that the group has not come to consensus on the Event Safety Protocols required, the decision shall be made by the Executive Vice President and Chief Operating Officer.

The protocol reflects that protest is a necessary and acceptable means of expression within the Chapman community. However, protest becomes unacceptable when it obstructs the basic exchange of ideas. Such obstruction is a form of censorship, no matter who initiates it or for what reasons. Protests or demonstrations that infringe upon the rights of others to peaceful assembly, orderly protest, freely exchange ideas, or that interfere with the rights of others to make use of or enjoy the facilities or attend the functions of the University cannot be tolerated.  The group may require an event to be ticketed, moved to another location, restricted to members of the University community, or other reasonable time, place or manner restrictions that help to ensure safety and avoidance of disruption balanced with the institution’s commitment to free speech and expression.